Reserving a room in Outlook
This is the primary method for making a room reservation, which helps us avoid overlapping bookings.
1. Open Outlook Calendar. Create a new meeting either from the top bar or by clicking on the time in your calendar when you want to hold the meeting.
2. In the window that opens, you can invite the meeting recipients, enter the subject of the meeting, and fill in and check the time and date. You can then search for a meeting space by clicking the Room Search button or the Location button.
3. You can see the available spaces through the Room Search buttons for your time, through the Location button you can see all possible spaces.
4. Once you have selected a mode, it will appear in both the location and the meeting recipients. When you send a meeting request, it will also appear in the status calendar.
Please note that if you make a reservation directly in the room calendar, overlapping bookings are possible (two reservations for the same time).
1. Open Outlook. In the Calendar view, click Open Calendar. In the drop-down list, select Room List.
2. In the window that opens, find the desired meeting room or other room and double-click the room to move it down to Rooms -> and then click OK.
3. The room calendar you selected opens next to your own calendar. You can make a reservation by right-clicking on the desired date.
4. From the list that opens, select New Meeting. In the window that appears, fill in the details as usual. You may enter the meeting room in the Location field, but by default it will appear in the invitation as the Organizer’s name.
5. When the information and meeting recipients are selected, click Send and the meeting invitation will be sent to the selected recipients. Open room calendars are saved to the Rooms list, which is found by default in the Outlook Calendar view by scrolling at the bottom left.
