Sending and opening an encrypted email
Sending an encrypted email
If the work or study e-mail sent from SeAMK or Sedus contains sensitive information, such as social security numbers, health information, passport numbers, credit card numbers, etc., they may no longer be sent in plain language according to the EU Data Protection Regulation, but must always be sent by encrypted e-mail.
Messages containing personal information must also be encrypted, even if the recipient is from within their own organization. There is no exception to the unencryption of a message.
Sensitive information is always sensitive and should be treated that way, regardless of the recipient of the message.
Encrypting e-mail means that your e-mail is not sent in plain language on the public network, but the entire message and its attachments are converted from plain text to an encrypted format that only the recipient can open with a one-time ID.
You can encrypt an email easily in Outlook:
Add the word salattu to the beginning or end of the subject line of your message to be encrypted. The email you send will be encrypted and only the recipient will be able to read your message, as long as recipient uses the one-time ID you receive in a separate message or other available options to open the message.
Note that encrypted text must be separated from the title text by a space.
- This is correct salattu or salattu This is correct
- This is wrongsalattu or salattuThis is wrong
Receiving an encrypted email
Receiving an encrypted message is possible in any e-mail system.
In Microsoft e-mail services (such as Outlook) and Microsoft 365 e-mail, the message opens as normal e-mail would open.
Receiving e-mail in other services, such as Gmail or Yahoo, for example, requires a one-time security code. The passcode is sent to the same email to which the encrypted message was originally sent.
Follow the instructions in the email with the Read Message button, sign in with the one-time ID, and then enter the ID you received in the email.